Destination Wedding Planner Spreadsheet — Travel, Hotels, Vendors & Budget in USD (Google Sheets & Excel)

Planning a wedding abroad means juggling two currencies, a dozen vendor threads, guest travel, and hotel blocks — across a stack of emails and spreadsheets. This puts all of it in one connected workbook.

The Destination Wedding Planner manages every part of a wedding overseas — guest travel and RSVPs, hotel room blocks, the multi-day celebration, vendors and payments, welcome bags, and a minute-by-minute day-of timeline — with every local cost automatically converted to USD from a single exchange rate. Works in both Google Sheets and Excel.

Every cost in local currency and USD

Set one exchange rate in Settings and every amount you enter — budget, vendor quotes, hotel rates, payments — shows a live USD equivalent. No more planning blind in a currency you don't think in.

Guest travel & RSVPs

Track up to 60 guest parties — RSVP status, arrival and departure, flight numbers, hotel, and nights — so you always know who's coming and when they land.

Hotel room blocks

Manage up to 15 room blocks with nightly rates, rooms reserved vs booked, and a cut-off-date countdown so no guest misses the deadline.

Vendors & payments

Compare up to 40 local vendors side by side, then track every deposit, installment, and final balance (up to 60 payments) with overdue and due-soon alerts. The dashboard reads your real committed total straight from here.

The whole celebration

Plan the multi-day event schedule, group activities and excursions, and welcome bags whose quantities follow your confirmed guest count automatically — one bag per traveler.

A minute-by-minute day-of timeline

Build a 50-row wedding-day timeline so every vendor, party, and moment is accounted for — plus a packing list and emergency contacts for travel day.

A live dashboard

A countdown and 8 KPIs (days to wedding, total budget, planned & logged, remaining, guests confirmed, rooms booked, due in 30 days, overdue), a budget-by-category donut, and a monthly-obligations chart — all updating as you type.

Works in Google Sheets and Excel

Instant digital download. Open it free in Google Sheets or in Excel — no software to buy, nothing to install.

What's included

• 14-category budget with automatic USD conversion
• Guest travel & RSVP tracker (up to 60 parties)
• Hotel block manager with cut-off countdowns
• Vendor research + payment tracker with overdue alerts
• Multi-day event schedule, activities & welcome bags
• Day-of timeline, packing list & emergency contacts
• Live dashboard with countdown, KPIs & charts
• Illustrated PDF setup guide

Planning closer to home? Browse all Wedding Planning Spreadsheets.