Homeschool Co-op Planner — Roster, Classes, Enrollment, Volunteer & Dues Tracker (Google Sheets & Excel)

Run your entire homeschool co-op from one connected workbook — instead of juggling separate sign-up sheets, class lists, and dues spreadsheets.

The Homeschool Co-op Planner manages a 5-to-40 family co-op in a single file: a master family roster, a class schedule with automatic seat counts, student enrollment, weekly volunteer duties, and per-family dues — all updating themselves, in both Google Sheets and Excel.

One master family roster

List every family with parents, contact info, emergency contact, and status (Active, Inactive, or Waitlist). Family IDs generate automatically, and this roster is the master list every other tab draws from — up to 40 families.

A class schedule that counts seats for you

Add each class with its teacher, day, period, room, capacity, and fee (up to 30 classes). Enrolled count and Seats Left fill in automatically — and full classes flag themselves in red, so you never overbook.

Enrollment with smart drop-downs

Place students by picking their family and class from drop-downs drawn from your own roster and schedule — up to 600 enrollment slots. The seat counts and dues stay consistent automatically.

Volunteer duties & dues, handled

Assign weekly volunteer duties and track coverage, then record each family's dues — Balance and a Paid / Partial / Outstanding status calculate themselves and roll up to the dashboard.

A live dashboard for the whole co-op

Eight KPIs (families, students, classes running, enrollment fill %, volunteer coverage %, dues collected, dues outstanding, weeks remaining), a dues-status donut, and an enrollment-by-class chart — all updating the moment you type. Your whole co-op on one screen.

Works in Google Sheets and Excel

Instant digital download. Open it free in Google Sheets or in Excel — no software to buy, nothing to install. Reuse it every term.

What's included

• Family Roster — up to 40 families with status & contacts
• Class Schedule — up to 30 classes with auto seat counts
• Enrollment — up to 600 student-by-class placements
• Volunteer & Duties — weekly coverage tracking
• Dues & Fees — auto balances & payment status
• Live Dashboard with KPIs, donut & enrollment chart
• Settings tab to set your co-op name, terms & drop-downs
• Illustrated PDF setup guide

Planning your own family's year too? See the Homeschool Planner and Academic Bundle.