Purchase Order & Vendor Tracker Spreadsheet — Branded POs, Receiving & Payments (Google Sheets & Excel)

Raise professional purchase orders and track every one from draft to delivered — in one connected workbook instead of scattered emails and PDFs.

The Purchase Order & Vendor Tracker gives you a branded printable PO, a master order log, a supplier database, a 3-way receiving match, and a payment log — with a live procurement dashboard. Works in both Google Sheets and Excel.

A branded, printable purchase order

Pick a vendor and their details fill in automatically. Enter items, quantities, and prices, and print or send a clean, professional PO.

A master order log

Up to 500 purchase orders — PO #, vendor, dates, totals, and status from draft to received — all in one searchable log.

A supplier database

Up to 100 suppliers with contacts, payment terms, lead times, and ratings — plus live order counts per vendor.

Receiving log with 3-way match

Log goods received (up to 500 rows) and match quantity ordered vs received vs invoiced, so discrepancies surface immediately.

Payments & a live dashboard

An accounts-payable log plus 8 KPIs (total POs, value, paid, outstanding, open, overdue) updating as you go.

Works in Google Sheets and Excel

Instant digital download. Open it free in Google Sheets or in Excel — no software to buy, nothing to install.

What's included

• Branded, printable PO form
• Master order log (500 POs)
• Supplier database (100 vendors)
• Receiving log with 3-way match (500 rows)
• Accounts-payable payment log (500 rows)
• Live procurement dashboard
• Illustrated PDF setup guide