Wedding Day Timeline Template — Run of Show, Vendor Schedule & Printable Day-Of Summary (Google Sheets & Excel)

<p>Run your wedding day minute by minute — so every vendor, every key moment, and every member of the wedding party knows exactly where to be and when.</p>
<p>This coordinator pulls your master timeline, vendor schedule, wedding-party plan, setup checklist, and contacts into one connected workbook — and builds a printable day-of summary you can hand to your planner or coordinator. Works in both Google Sheets and Excel.</p>

<h2>A master timeline with key-moment flags</h2>
<p>Build the full day on a 150-row timeline — time, event, location, and lead person. Flag any row as a key moment and it appears automatically on the dashboard and the printable summary, in timeline order.</p>

<h2>Vendor schedule</h2>
<p>Give every vendor a row (up to 60) — service, contact, arrival time, setup location, teardown time, and status. Color-coded by status, with booked and confirmed counts on the dashboard.</p>

<h2>Wedding-party schedule</h2>
<p>A who's-where-when plan (up to 100 rows) you can sort by name to hand each person their own mini-schedule. Unconfirmed rows flag amber.</p>

<h2>Setup checklist &amp; key contacts</h2>
<p>Track up to 150 setup tasks through to done, and keep a 60-person contact directory — flag anyone as day-of priority and they drop onto your printed call sheet.</p>

<h2>A printable day-of summary</h2>
<p>One landscape page that builds itself — the essentials, your flagged key moments in order, and the day-of call sheet. Nothing to type; print it and hand it off.</p>

<h2>A live dashboard</h2>
<p>Eight KPIs (days to wedding, timeline events, confirmed events, action needed, vendors booked, vendors confirmed, setup tasks done, % done), a next-key-moments snapshot, and progress charts — all updating as you build the day.</p>

<h2>Works in Google Sheets and Excel</h2>
<p>Instant digital download. Open it free in Google Sheets or in Excel — no software to buy, nothing to install.</p>

<h2>What's included</h2>
<ul>
  <li>Master timeline — 150 rows with key-moment flags</li>
  <li>Vendor schedule — 60 vendors with arrivals &amp; teardowns</li>
  <li>Wedding-party schedule — up to 100 rows</li>
  <li>Setup checklist — up to 150 tasks</li>
  <li>Key contacts directory + day-of call sheet</li>
  <li>Printable, self-building Day-Of Summary page</li>
  <li>Live dashboard with KPIs &amp; charts</li>
  <li>Illustrated PDF setup guide</li>
</ul>

<p><em>Planning the whole wedding? Browse all <a href="/collections/wedding">Wedding Planning Spreadsheets</a>.</em></p>