Wedding Guest List & Seating Chart Template — RSVP, Meal & Gift Tracker (Google Sheets & Excel)
Wedding Guest List & Seating Chart Template — RSVP, Meal & Gift Tracker (Google Sheets & Excel)
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Wedding Guest List & Seating Chart Template — RSVP, Meal & Gift Tracker (Google Sheets & Excel)
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Take your wedding guest list from the first RSVP to the last thank-you note — in one connected spreadsheet instead of five half-finished lists.
There's one row per guest, so every count is exact. Each guest's RSVP, meal, and table feed a live dashboard, a self-counting seating chart, a print-ready caterer summary, and a gift tracker — all updating themselves, in both Google Sheets and Excel.
Your full guest list & RSVPs
Add up to 200 guests, one row each — side, relationship, RSVP, meal, table, and contact details. Attending guests tint green, declines tint rose, and pending replies tint gold, so you can see your status at a glance.
A seating chart that counts itself
Set up 20 tables with capacities, then assign guests. The chart counts only attending guests per table and shows seats left automatically — so a decline frees a seat on its own, and over-filled tables flag in rose.
A print-ready caterer summary
Your guests' meal choices roll into a clean, print-ready page with the full meal breakdown and a count of guests with dietary needs — ready to hand straight to your caterer.
Gift & thank-you tracker
Log up to 120 gifts and check off thank-you notes as you send them, so no one gets missed.
A live dashboard
Eight KPIs (invited, attending, declined, awaiting reply, response rate, seats assigned, gifts logged, thank-yous sent), an RSVP donut, and a meal-choice chart — all updating the moment you change a reply.
Works in Google Sheets and Excel
Instant digital download. Open it free in Google Sheets or in Excel — no software to buy, nothing to install.
What's included
- Guest list — up to 200 guests with RSVP, meal & contact details
- Seating chart — 20 tables, auto seat counts
- Print-ready caterer / meal summary with dietary counts
- Gift & thank-you tracker (up to 120 gifts)
- Live dashboard with RSVP donut & meal chart
- Settings tab for your sides, relationships & meal options
- Illustrated PDF setup guide
Planning the whole wedding? Browse all Wedding Planning Spreadsheets.
Does it work in Google Sheets?
Does it work in Google Sheets?
Yes — and in Excel. Use whichever you prefer.
Is it editable?
Is it editable?
Fully. Change students, courses, scales, and grading.
Do I need to know spreadsheets?
Do I need to know spreadsheets?
No. Enter grades; the transcript and GPA fillthemselves.
Is this a physical product?
Is this a physical product?
No — it's an instant digital download you reuse every year.
