Wedding Vendor & Payment Tracker — Contracts, Deposits & Payment Schedule (Google Sheets & Excel)

Stop tracking ten or twenty vendor contracts across emails, sticky notes, and your bank app. This puts every wedding vendor, contract, and payment in one connected spreadsheet.

Keep a registry of every vendor with their contract total and deposit, plan each payment with overdue alerts, log what you've paid, and watch a live committed / paid / remaining dashboard update itself — in both Google Sheets and Excel.

A vendor registry

List up to 50 vendors — category, contact, contract total, and deposit. Paid-to-date, balance, % paid, and status are calculated for you from what you log. Your whole vendor list in one place.

A payment schedule with overdue alerts

Plan up to 200 deposits, installments, and final balances with due dates. The workbook flags each one as overdue, due soon, scheduled, or paid — so a payment never slips past you.

A payment log

Record up to 250 payments — date, vendor, amount, method, and confirmation number. Each one rolls up to that vendor's balance automatically.

A live dashboard

Eight KPIs (total committed, total paid, balance remaining, % paid, due in 30 days, overdue, deposits outstanding, vendors), a committed-by-category donut, and a monthly-obligations chart — all updating as you go. No manual entry.

Plain-English reference

A built-in glossary defines every term — committed, deposit, installment, balance, overdue — and exactly how the workbook calculates them, so nothing's a mystery.

Works in Google Sheets and Excel

Instant digital download. Open it free in Google Sheets or in Excel — no software to buy, nothing to install.

What's included

• Vendor registry — up to 50 vendors with contract totals & deposits
• Payment schedule — up to 200 payments with overdue alerts
• Payment log — up to 250 logged payments
• Live dashboard with committed / paid / remaining & charts
• Plain-English reference glossary
• Settings tab for your categories & methods
• Illustrated PDF setup guide

A planning and record-keeping tool — not accounting, tax, or legal advice. Always confirm contract terms and due dates with each vendor and keep your signed contracts and receipts as the source of truth.

Planning the whole wedding? Browse all Wedding Planning Spreadsheets.